1 Name and Status
1.1 The Students’ Union for the Faculty of
Engineering of Imperial College shall be City & Guilds College Union
hereinafter referred to as “the Union ”.
This brand name was determined by a Membership-wide
secret ballot considered equivalent to a referendum.
1.31.2 The Union
and recognised clubs and societies may use the name, and insignia of Imperial College City & Guilds College Union and its clubs
and societies shall have due regard for the Imperial Colleges’ status and
reputations.
1
Status
1.3 The Union
shall be a Faculty Union of Imperial College Union hereinafter
referred to as (“ICU”.).
2 Aims and Objects
2.1 The aAims and oObjects of the Union shall be:
2.1.1 The furtherance of the academic, welfare,
sporting, recreational and social interests of students of the Faculty of Engineering.
2.1.2 The encouragement, promotion and support of
clubs and societies.
2.1.3 To represent the needs and interests of its
members to the College, ICU, and external bodies.
2.2 In pursuing its aims and objects, the Union shall govern itself democratically and with regards
to principles of equality and diversity.
3 Membership
3.1 The categories of membership of the Union shall be Full, Honorary and Life.
3.2 Full Members
3.2.1 All full time students of the Imperial
College Faculty of Engineering are automatically Full Members of the Union . Departments outside of the administration of the
Faculty, but within its quality assurance structure, are considered to be part
of the Faculty for this purpose.
3.2.2 A person opting out of membership of ICU is
deemed to have opted out of membership of the Union .
Such a person shall enjoy all the facilities and amenities of the Union, but
may not participate in its governance, including, voting or standing for
election and are not entitled to received any form of
subsidy from the Union.
3.3 Honorary Members
3.3.1 The procedures to award and revoke Honorary
Membership to individuals shall be defined in Policy.
3.3.2 The Principal and Deans of the Faculty of
Engineering are ipso facto Honorary Members.
3.4 Life Members
3.4.1 Any former Full Member who is a Life Member
of ICU is a Life Member of the Union .
4 Affiliation
4.1 The Union
and its clubs and societies may affiliate to any organisation that furthers
their aims.
4.2 No affiliation shall knowingly be made to
an illegal organisation.
4.3 The Union
shall not make any affiliation that might
affect its political impartiality to any
organisation of a religious or political nature. Clubs and
societies are free to make such affiliations.
4.4 The Union
shall publish annually a list of any external organisations to which an
affiliation fee has been paid or donation given.
5 Officers of the Union
5.1 The Officers of the Union
shall be the President and other officers listed in Regulation 1.
5.2 The
President shall be the chief executive officer and representative of the Union .
5.3 The duties and responsibilities of the
Officers of the Union are listed in Regulation
1.
5.4 Officers of the Union
shall be elected according to Regulation 2.
5.5 In the event of a vacancy or an Officer of
the Union being unable to fulfil his or her
duties the President may delegate those powers and responsibilities held by that
Officer, pending elections.
5.6 Officers of the Union
and any other position in the Union for which
a date is not otherwise prescribed shall hand over to their successors on the 1st
August.
6 General Meetings
6.1 General Meeting shall be the sovereign and
governing body of the Union . All Officers,
Committees, Clubs and Societies shall be accountable to General Meeting.
6.2 General Meeting shall receive such reports
from Officers and Committees that it may require, with the President and
Executive Committee reporting to each oOrdinary
mMeeting.
6.3 All Full Members of the Union
may participate and vote in all aspects of business at General
Meeting.
6.3.1 The quorum shall be 50 Full Members.
6.4 The standing orders for the conduct of
General Meetings shall be set in Regulation 4.
6.5 The President shall convene General
Meetings once in each of the Autumn, Spring and Summer terms, and additionally
as necessary.
6.6 Annual General Meetings (AGMs)
6.6.1 The Annual General Meeting shall be held
either in the last five weeks of the Spring term, or the first five weeks of
the Summer Term and shall
a) Receive reports from the Officers of the Union ,
b) Elect Officers and other posts as defined
in Regulations or policy, and
c) Receive the Annual Report of the Union .
6.7 Emergency General Meetings (EGMs)
6.7.1 The Chairman shall convene Emergency
Meetings upon receipt of a petition signed by or on behalf of one of the
following:
a) The President.
b) The Executive Committee.
c) Resolution of a previous meeting of the
General Meeting.
d) Twenty Full Members of the Union .
6.7.2 An Emergency General Meeting shall
a) Be held between two and five College Days
of being called.
b) Discuss only those matters that it was
called to debate.
c) Be entitled to refer back or overrule any
decision or policy of the Executive or other committee of the Union ,
so long as it is within the matter of debate.
7 Executive Committee (Executive)
7.1 The Executive Committee shall be
responsible for the general management of the Union
and prescribing Union policy, subject to any direction of General Meeting.
7.2 The President shall convene the Executive at leastonce
every three
four weeks during term time and
additionally as needed.
7.3 An emergency meeting of Executive may be
called by
7.3.1 Resolution of General Meeting,
7.3.2 The President, or
7.3.3 Four other members of the Executive
Committee.
7.4 Emergency action:
7.4.1 The President may act on behalf of the
Executive, provided that these actions are reported to and reviewed by the
Executive at its next meeting.
7.4.2 The Executive may act on behalf of General
Meeting in matters of urgency, provided that these actions are reported to and
reviewed by the General Meeting at its next meeting.
8 Committees of the Union
8.1 General Meeting, the Executive Comittee and other committees may
establish and dissolve sub-committees and may delegate any powers to them or
individuals save that such establishment or delegation shall not affect the
rights, powers and responsibilities of any other committee.
8.2 The President is an ex-officio voting
member of all committees of the Union .
9 Clubs and Societies of the Union
9.1 The Union
shall establish Clubs and Societies in advancing its Aims and Objects.
9.2 Clubs and Societies shall be managed by
their Committees and governed under Policy.
9.3 Any Full Member of ICU is entitled to join
any Club or Society and to serve on its Committee.
9.4 The President shall be an ex-officio voting
member of all Club and Society Committees.
9.5 A Club and Society may be started or
dissolved in accordance with IImperial College UnionCU’s Club and Society Policy.
10 Financial Responsibility of the Union
10.1 The President is ultimately responsible to
the ICU President through the ICU Deputy President (Finance & Services) for
the finances of the Union .
10.2 The day to
day administration of the Union ’s finances
shall be delegated by the President to the Vice-President Finance and
Societies.
10.3 All constituent parts of the Union shall comply with ICU Financial Regulations.
11 Elections
11.1 Only Full Members of ICU may stand or vote
in Union elections. Further restrictions shall be applied for certain
positions.
11.2 Only Full Members of the Union may stand or
vote in Union
Officer elections or in General Meetings.
11.3 [m1] The President or a nominee approved by the
Executive Committee shall be the returning
officer for Union Officer elections, and responsible for their fair and
efficient conduct.
12 Mascots[m2]
12.1 The mascots of the Union
shall include: Spanner, Bolt, Boanerges, and Derrick.
12.2 Spanner, the 64lb cast brass spanner of 1964 shall
be a violate mascot of the Union .
12.3 Bolt, the 68lb steel bolt, nut and stand of 1968
shall be a violate mascot of the Union .
12.4 Boanerges, also referred to as Bo’, the
1902 James & Browne veteran car, registration number AW38, shall be the
official transport of the President and an inviolate mascot of the Union .
12.5 Derrick, the 1926 Ner-a-Car, registration
number PW 7175, shall be an inviolate mascot of the Union .
13 Regulations
13.1 The regulations of the Union
are:
13.1.1Officers of the Union
13.1.2Elections
13.1.3Composition of Committees of the Union
13.1.4Meetings Standing Order
13.1.5Disciplinary Procedure
13.1.6Colours, Regalia and Insignia
14 Policy
14.1 Policy is established by the Executive
subject to any direction given by General Meeting.
14.2 Policy shall lapse after three years unless
presented for re-approval.
14.3 Policy shall be kept by the President and
be freely available to any member of ICU.
15 Interpretation
15.1 This Constitution is bound by the
Constitution of ICU.
15.2 This Constitution binds the Union in its entirety including the Clubs and Societies.
15.3 This Constitution overrules Regulations,
which overrule Policy, which overrules Clubs and Society constitutions and any
other committee or individual.
15.4 In the event of an interpretation being
sought for this Constitution, its Regulations or Policies, the President shall
make a ruling, which shall be reported to the Executive. Precedent shall
provide a basis for future interpretations. The decision may be
appealed to Imperial College Union Executive Committee.
15.5 Where an interpretation involves the
Constitution or Regulations of ICU, and the matter is not resolved, it shall be
referred to the ICU President.
16 Amendments
16.1 Alterations to the Constitution shall be
proposed by a two-thirds majority of the Executive Committee at two successive
meetings, between five and forty College days apart. General Meeting and
Imperial College Union Executive shall approve any amendments, which shall then
be as valid as this Constitution.
16.2 Alterations to the Regulations shall be
proposed by a simple majority of the Executive Committee at two successive
meetings, between five and forty College Days apart, and the Imperial College
Union Executive. General Meeting may request that it approve Regulation
changes.
17 Revocation
17.1 This Constitution shall be binding on all
parts of the Union from the 1st
August 2002[m3] .
17.2 This Constitution shall supersede all
previous constitutions.
18 Ratification
18.1 This Constitution was approved by the Union :
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Signature |
Date |
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Mark
Mearing-Smith President of the |
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Ton van den Chairman of the |
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18.2 This Constitution was ratified by Imperial
College Union:
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Signature |
Date |
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Jennifer Morgan President
of ICU |
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Regulation One – Officers of the
1
Officers
of the Union
1.1 The
Officers of the Union shall be:
1.1.1 President
1.1.2 Vice-President (Activities)
1.1.3 Vice-President (Finance & Societies)
1.1.4 Honorary Secretary
1.1.5 Chairman
1.1.6 Academic Affairs Officer (Undergraduate
Education Representative)
1.1.7 Engineering
Postgraduate Representative Academic Affairs
Officer (Research Students’ Representative)
1.1.8
Business School Masters
Students’ Representative
1.1.9 [M N4] Sports Officer
1.1.10 CGCA Officer
1.1.11 Welfare Officer
1.1.12 Lord Mayor’s Show Co-ordinator
1.1.13 Regalia Officer
1.1.14 RAG Co-ordinator
1.1.1
Boanerges
Driver
1.1.1
Derrick
Rider
1.1.15Spanner Bearer
1.1.16 Bolt Bearer
1.1.17 The Chair of each Departmental
Society Committee of the Faculty of Engineerng
1.1.18 Each Departmental Representative of the Faculty of Engineering
1.1.1
Each
Research Representative
1.1.19The President of the Royal
School
1.2 [m5] Any person can hold more than one of the
positions in Article 1.1 except
for the role of Chairman, President, Vice President
(Activities), Vice President (Finance & Societies), and the Academic
Affairs Officers.
1.3 All posts positions may be held jointly by two
or more persons, except for:
1.3.1 President
1.3.2 Vice-President (Activities)
1.3.3 Vice-President (Finance & Societies)
1.3.4 Honorary Secretary
1.3.5 Chairman
1.4 The committee membership of all Officers of the Union is defined in Regulation Three.
1.1
All Officer
of the Union will sit on or chair all meetings as required by regulation three.
2 Job Descriptions for the Officers, and the
Guildsheet Editor
2.1 The President shall:
2.1.1 Be the ultimate representative of the Union .
2.1.2 Maintain relations between the Union and ICU, College, and other committees,
institutions and associations as appropriate.
2.1.3 Be responsible for the interpretation and
development of the Constitution, and Regulations and Policy.
2.1.4 Be ultimately responsible for all activities of the Union
including;
a)
Finances
b)
Health &
Safety
c)
Public relations
d)
Sponsorship
e)
Academic
Affairs Network
f)
All elections
within the Union
g)
All
publications of the Union
h)
Discipline
and grievance issues in the Union
i)
The Conduct
of Union Committees and Clubs and Societies
j)
The work of
the Executive and report their views to ICU Council
a)
1.1.1
Be ultimately responsible for the
finances of the Union.
1.1.1
Be
ultimately responsible for Health & Safety issues within the Union.
1.1.1
Be
ultimately responsible for public relations issues and sponsorship of the Union[m6] .
1.1.1
Be
ultimately responsible for the Academic Affairs Network.
1.1.1
Be
ultimately responsible for all elections within the Union.
1.1.1
Be
ultimately responsible for the publications of the Union.
1.1.1
Be
ultimately responsible for discipline and grievance issues in the Union.
1.1.1
Be
ultimately responsible for the conduct of Union Committees and Clubs and
Societies.
1.1.1
Be
ultimately responsible for all activities of the Union.
1.1.1
Be
ultimately responsible for the work of the Executive and represent their views
to the Council.
2.1.5 [m7] Supervise other Officers of the Union,
delegate the duties of any Officer who is unable to fulfil them and negotiate
extra duties with other Union Officers, as appropriate.
2.1.151.1.1Chair any meeting as required by Regulation Three or nominate
a suitable candidate.
2.1.162.1.6 Submit a report to each meeting of the Eexecutive Committee, including but
not limited to the work of Management Committee.
2.2
The
Vice-President (Activities) shall:[m8]
2.2.1 Deputizse for the President, as required.
2.2.2 Oversee student activities and host
traditional events.
2.2.3 Co-ordinate the involvement of the Union in ICU RagRAG in
cooperation with the RAG-Co-ordinator.
2.2.4 Be responsible for violate mascotry in the Union
2.2.5 Be responsible for public relations issues
of the Union .
Co-ordinate the procurement of sponsorship for the
Union.
2.2.6 Oversee the Union ’s
regalia trading activities.
2.2.7 Be responsible to the President for the
co-ordination of central activities.
2.2.8 Report to the
Executive, as required.
2.2.82.2.9 OFacilitate
communication and cooperation between Departmental Societies and organisation
of inter-departmental events and activities.
2.3 The Vice-President (Finance &
Societies) shall:
2.3.1 Deputizse for the President, as required.
2.3.2 Facilitate communication between clubs,
societies and the Union .
2.3.3 Assist and advise the Clubs and Societies
in matters relating to finance, Union Policy and organization.
2.3.4 Be responsible to the President for the
activities and health & safety issues of, and co-operation between, Clubs
and Societies.
2.3.5 Be responsible to the President for the
day-to-day running of Union finance.
2.3.6 Report the financial position of the Union to the Executive, as required.
2.3.7 Maintain an inventory in accordance with
the ICU Financial Regulations.
2.3.8 Inform all
persons with financial authority in the Union of their duties and
responsibilities and obtain a written declaration from each such person to
confirm their knowledge and acceptance of this responsibility.Facilitate
communication and cooperation between Departmental Societies.
Oversee the Union’s representation at ICU Trading
and Services Committees.
2.4 The Honorary Secretary shall:
2.4.1 Be responsible for the provision of Office
facilities and services.
1.1.1
Oversee the accurate
recording and compilation of all
minutes of meetings of General
Meetings,
and Executive Committee and Management Committee.
A full copy shall be archived when appropriate.
2.4.2 Be responsible for the accurate
recording, compilation and filing the taking and recording of the
minutes of all the committee meetings of the Union including General Meetings, Executive Committee
and Management Committee.
2.4.3 Ensure handover information is exchanged
between incoming and outgoing Union Officers.
2.4.4 Notify all post-holders of the Union of their responsibilities at the start of the year.
1.1.1
Organise the Freshers’ Dinner to introduce new
students to the College.
2.4.5 Maintain a list of names and contact
details, of all Officers and representatives of the Union .
2.4.6 Maintain and protect a documentative and
photographic record of Union activities during the academic year, including
names of all Union , Club and Society Officers
and representatives.
2.4.7 Submit material to Imperial College
Archives as and when necessary.
2.4.8 Maintain a list of all Full, Honorary and
Life Members of the Union .
2.4.9 Maintain and distribute an accurate list of
authorised signatories to the following locations:
a)
ICU
Bar
b)
Imperial College
c)
ICU
Shop
d)
ICU
Union Manager (2 copies)
2.4.10The list of authorised signatories shall consist of specimen signatures
from each of the following:
a)
President
b)
Vice-President
(Activities)
c)
Vice-President
(Finance & Societies)
d)
Honorary
Secretary
e)
Guildsheet
Editor, on the copy for the ICU Shop only
2.4.11[m9] Ensure that a copy of the current
Constitution, Regulations and Union Policy is available to all members of the Union and that the master copy is kept secure.
2.5 The Chairman shall:
2.5.1 Chair any meetings as required by the Constitution
and Regulation Three.
2.5.2 Uphold the duties and responsibilities
detailed in the Constitution and Regulations.
2.5.3 Be impartial in all proceedings and duties
as Chairman.
2.6 The Academic Affairs Officer (Education
RepresentativeTaughtUndergraduate )
shall:
2.6.1 Be responsible for the Academic Affairs
Network for undergraduate taught
students of the Faculty of Engineering.
2.6.2 Represent the views of taught undergraduate
students of the Union in matters
concerning academic affairs and student welfare to the following and any other
appropriate committees:
a) General Meetings
b) Executive
c) The TaughtUndergraduate Student
Affairs Committee
d) ICU Council
e) The Undergraduate Studies Committee of Imperial College
f) The Engineering Studies Committee of the
College
g) The Staff-Student Committees of each
department
2.6.3 Co-ordinate and supervise the activities of
the Academic Representatives of the taught undergraduate
students in the Union .
2.6.4 Ensure compliance of the elections of
Academic Representatives of taught undergraduate
students with the Election Regulations.
1.1
The Academic Affairs
Officer (Research Representative) shall:
1.1.1
Be responsible for the Academic Affairs Network for
research students.
1.1.1
Represent the views of taught research students
of the Union in matters concerning academic affairs and student welfare to the
following and any other appropriate committees:
a)
General Meetings
a)
Executive
b)a)The Research Student
Affairs Committee
c)a)ICU Council
The
Graduate School of Engineering and Physical Sciences Management Committee
a)
GSA
1.1.1
Co-ordinate and supervise the activities of the
Academic Representatives of the taught research students
in the Union.
1.1.1
Ensure compliance of the elections of Academic
Representatives of research students with the Election Regulations.
1.1
Masters Students’ Representative
1.1.1
Represent the views of taught postgraduate students
of the Union in matters concerning the academic affairs and student welfare to
the following and any other appropriate committees:
a)
General Meetings
a)
Executive
b)a)The Taught Student
Affairs Committee
The
Graduate School of Engineering and Physical Sciences Management Committee
a)
GSA
2.7 [m10] The
Sports Officer shall:[m11]
2.7.1 Facilitate competitive and participative
sport within the Faculty.
2.7.2 Organise sporting competitions within the
Faculty.
2.8 The CGCA Officer shall:
2.8.1 Represent the views of the Union to the City &and
Guilds College Association.
2.8.2 Recruit current members of the Union to the City &and
Guilds College Association.
2.8.3 Assist in organising alumni-student careers
networking events.
2.8.4 Promote alumni events to the members of the
Union .
2.8.5 Chair a specially convened meeting of the
Colours Committee to consider nominations for the A.M.Holbein Award, as detailed
in the Colours Regulations.
2.8.6 Assist members and Committees of the Union in any applications to the alumni trust funds.
2.9
The
Welfare Officer shall:[m12]
2.9.1 Co-ordinate and supervise the promotion of
welfare issues in the Union .
2.9.2 Liaise with the ICU DPEW to help coordinate College wide
Welfare Campaigns
2.9.3 Represent the views of the students of the Union in matters concerning welfare issues to the
following and any other appropriate committees:
a) General Meetings
b) Executive
d)c) The Undergraduate Student
Affairs Committee (Taught & Research)
d) ICU Council
e) ICU Representation and Welfare
BoardCommittee
2.10 The Lord Mayor’s Show Co-ordinator shall:
2.10.1Organise the Union ’s
participation in the City of London
2.10.2Be responsible to the President, through
the Vice-President (Finance & Societies) for the finances of participation.
2.10.3Be responsible to the President, through
the Vice-President (Activities), for public relations, health and safety issues
involved.
2.11 The Regalia Officer shall:
2.11.1Manage the Union shop and co-ordinate its
commercial activities
2.11.2Be responsible to the President, through
the Vice-President (Finance & Societies) for the finances of the shop.
2.11.3Be responsible to the President, through
the Vice-President (Activities), for public relations issues involved.
2.12 The RAG Co-ordinator shall:
2.12.1Co-ordinate the involvement of the Union in ICU RAG.
2.12.2Be responsible to the President, through
the Vice-President (Finance & Societies) for the finances of participation.
2.12.3Be responsible to the President, through
the Vice-President (Activities), for public relations, health and safety issues
involved.
2.13 The Guildsheet Editor shall:
2.13.1Organise the publication and distribution
of the student newspaper of Union , which shall
be called Guildsheet.
2.13.2Promote the Union ,
its clubs, societies, activities and events through Guildsheet, in addition to
providing a forum for members of the Union to
voice their opinions.
2.13.3Exercise editorial independence, whilst
maintaining the principles of honesty and fair play.
2.13.4Recruit assistance as necessary from the
student body.
2.13.5Operate in accordance with Code of Practice
appended to the ICU Memorandum of Understanding. The Management Committee shall
perform a role similar to the Press Complaints Commission in the case of
disputes, and adjudicate the Guildsheet Editor to abide by decisions reached.
2.13.6Archive a copy of all publications.
2.14 The Boanerges Driver, Derrick Rider,
Spanner Bearer and Bolt Bearer shall:
2.14.1Recruit volunteers to assist in their
responsibilities.
2.14.2 Boanerges Driver and Dderrick Rider Only Rider only shall : Bbe responsible to the President
through the Vice-President (Activities) for the Upkeep of their respective
mascots and supervision of their use.
2.14.3Boanerges Driver and Derrick Rider only Only:shall bBe responsible to the President
through the Vice-President (Finance & Societies) for the finances and
health and safety issues of their activities.
2.14.4Spanner and Bolt Bearers only
Onlyshall : Bbe
responsible to the President through the Vice-President (Activities) for the
security of their respective mascots and the safe supervision of their use.
2.15 The Departmental Representatives (Taught
Undergraduate
Students) shall:
2.15.1Be the representative to the Union , College and ICU for the taught undergraduate
students in their respective Departments.
2.15.2Co-ordinate the activities of the Academic Taught
undergraduate Student Year Representatives
of their department.
2.15.3Represent the views of the taught
undergraduate students of their
department to the following and any other committees, institutions and
associations:
a) General Meeting
b) Executive
c) Undergraduate Taught
Student Affairs Committee
d) Their Departmental Society Committee
e) The Staff-Student Committee of their
department
2.15.4Promote the activities of their
departmental society.
2.15.5Act as returning officer in the election of
Academic Taught Undergraduate Student
Year Representatives,
under the Election Regulations.
The Departmental
Representatives (Research Students) shall:
Be the
representative to the Union, College and ICU for the research students in their
respective Departments.
Co-ordinate the
activities of the Academic Research Student Year Representatives
of their department.
Represent the
views of the research students of their department to the following and any
other committees, institutions and associations:
General Meeting
Executive
b)Research Student
Affairs Committee
Act as returning
officer in the election of Academic Research Student Year Representatives,
under the Election Regulations.
2.16 The job descriptions for each Postgraduate
Representative, Departmental Society Chair and the President of
the Royal School of Mines Clubs and Societies Committee is are given
in their respective Constitutions
or Sstanding
ordersOrders.
3 Ratification
3.1 This Regulation was approved by the Union :
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Signature |
Date |
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Mark
Mearing-Smith President of the |
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Ton van den Chairman of the |
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1
General
Provisions
1.1 In all contested elections, the Single
Transferable Vote with Quota System shall be operated as defined by the
Electoral Reform Society.
1.2 The results of all elections shall be
copied immediately to the Honorary Secretary.
2 Nominations
2.1 Nominations shall be displayed on the
relevant notice board or website for ten College days. The
elections shall be held between five and ten College days after the nomination
papers are taken down.
2.2 If Paper Ballot is to be used: Each
nomination paper shall have the name, signature, department and year of the
candidate, proposer and seconders upon it.
2.3 At the close of nominations, any incomplete
nominations shall be discarded.
2.4 The candidate New ElectionRe-Open
Nominations is deemed fully proposed and fully seconded for
all posts.
3 Returning Officer
1.1
For
elections of Union Officers and Departmental Representatives, the President
with the approval of the Executive shall appoint the Returning Officer.[m13]
3.1 In elections for Academic Year Representatives,
the Departmental Representative or his nominee, approved by the appropriate
Academic Affairs Officer, shall act as Returning Officer.
3.2 For Clubs and Societies, the appointment of
the Returning Officer shall be governed by their respective constitutions. If
there is no provision for one, he shall be appointed by their Committee.
3.3 The Returning Officer may not propose or
second any candidate, or stand for election.
4 New ElectionRe-Open Nominations
4.1 A person shall be nominated by the
Returning Officer to run the New ElectionRe-Open Nominations
campaign. His or her name shall be made known at
the close of nominations.
4.2 For Union Officer elections, the Executive
shall allocate a New ElectionRe-Open Nominations
campaign budget.
4.3 If New ElectionRe-Open
Nominations is returned, nominations shall be opened for a further
ten College days.elected the election process will begin again
within ten College days.
5 Elections of Union Officers, Academic
Representatives and the Guildsheet Editor
5.1 Only Full Members of the Union
may stand or vote, and nominations require ten seconders.
5.2 The initial elections for the following
Officers shall be by secret ballot, governed by section 6
5.2.1 President
5.2.2 Vice-President (Activities)
5.2.3 Vice-President (Finance & Societies)
5.2.4 Honorary Secretary
5.2.5 Academic Affairs Officer (UndergraduateEducation
Representative)
1.1.1
Academic Affairs Officer (Research Students’
Representative)
5.2.6 Welfare Officer
5.2.7 Departmental Undergraduate Taught
Representatives
5.3 [m14] The election
of Department and Academic Year
Representatives shall be held by Department:
5.3.1 Any Full Member of the Union
may stand for election as, and vote for, their Departmental or Academic
Representative.
5.3.2 The appropriate Academic Affairs Officer (Undergraduate)
is responsible to the President for overall
supervision of elections for Departmental and Academic Representatives.
5.4 All other Union Officers and the Guildsheet
Editor may be elected by secret ballot or at the Annual General Meeting, at the
discretion of the Executive.
5.5 Vacancies may be filled by election at
General Meeting.
5.6 The President shall always be elected by
secret ballot.
6 Secret Ballot Elections
6.1 Secret ballot elections shall take place Faculty-wide
over two consecutive College days.
6.2
Elections may be held electronically
by paper ballot at
the discretion of the Executive.
6.3 Ballot
boxes shall be placed at the discretion of the Returning Officer.
6.4
Candidates
are obliged to submit a manifesto for inclusion in Guildsheetpublication.
The Guildsheet Editor and the Returning
Officer shall agree decide on:
6.4.1 The maximum length of the manifestos
6.4.2 The requirements for a photograph
6.4.3 Other publicity for the elections in
Guildsheet
6.5 [m15] If
the Guildsheet Editor is a candidate, proposer or seconder in the
elections, the Management Committee shall approve the pre-election edition as
fair before going to press.
6.6 Hustings shall be held after nominations
close and before the elections are held. Each candidate and proposer shall
have a period of time to speak. All Union members shall have the right to
question candidates. Conduct shall be at the discretion of the Returning
Officer.
6.7 Copies of these Election Regulations shall
be displayed on the Union notice board and/or web site from the day papers go up nominations
open until voting is finished.
6.8 The following information shall be
displayed with the nominations papers and adjacent toin conjunction with
the Elections Regulations.
6.8.1 Dates between which the nominations are
open
6.8.2 Deadline for manifesto submission to Guildsheetthe Returning
Officer
6.8.3 Date from which publicity may be displayed
6.8.4 Date, and time
and
place of Hustings
6.8.5 Dates of voting for the elections
Date, time and place of announcement of election
results
6.8.6 Contact details for the Returning Officer and
Guildsheet Editor
1.1.1
Contact
details for the current holders of the posts being elected
Elections of Departmental and Academic
Representatives[m16]
7.11.1Any Full Member of the Union may stand for election
as, and vote for, their Departmental or Academic Representative.[m17]
7.21.1The appropriate Academic Affairs Officer is
responsible to the President for overall supervision of elections for
Departmental and Academic Representatives.
6.9 The initial elections for Departmental Taught
Representatives shall be by secret-ballot, held in conjunction with the
elections for the Officers of the Union, as governed by section 6
7 Campaigns and Publicity
7.1 The Returning Officer must approve all
campaign material, and a copy shall be lodged with the Returning
Officer in case of any dispute.
7.2 Posters must comply with ICU Poster Rules,
except where contradicted by this Regulation.
7.3 All publicity shall contain:
7.3.1 The post the candidate is standing for
7.3.2 The date, time and place that the election
and hustings are to be held
7.4 Publicity may not include:
7.4.1 Any logos, shields or Arms used by the Union or ICU.
7.4.2 Any reference to any other candidate
7.5 Publicity may only begin on a day decided
by the Returning Officer after nominations have closed.
7.6 No candidate’s publicity shall be visible
from the ballot box during voting.
7.7 The Returning Officer may set a limit on
campaign spending.
7.8 No candidate may make use of any form of
publicity that is not available to any other candidate under the same terms.
8 Infringement
8.1 The enforcement of these rules shall be in
the hands of the Returning Officer, and in certain cases the Executive or Council Management
Committee [m18] as
detailed below.
8.1.1 The Returning Officer may disqualify any
candidate, or declare that an election be re-run.
8.1.2 Any decision may be appealed to the
Management Committee. The Management Committee’s decision may be appealed
against to the Executive whose decision shall be final.
8.1.3 Any person sabotaging another person’s
campaign shall be dealt with under the Union ’s
Disciplinary Procedure, in addition to being disqualified from any current election.
8.1.4 No person holding any elected post in the Union or Union ICU may
use their position in the advancement of a campaign.
8.2
In all
elections except Union
Officer elections, the Management Committee may de-ratify any election
within five College days of the result being declared if it feels it has been
run unconstitutionally.[m19]
8.2.1 The Management Committee shall inform the
Returning Officer, candidates and relevant committees of the decision within
one day. Nominations shall be re-opened and elections run again.
8.2.2 The decision may be appealed against to the
Executive, whose decision shall be final.
91President or Returning Officer before
the start of counting. If a complaint is made, and not resolved, the Management
Committee shall resolve the matter. Counting will not begin until all
disputes have been resolved.
8.3
9 Ratification
9.1 This Regulation was approved by the Union :
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Signature |
Date |
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Mark Mearing-Smith President of the |
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Ton van den Chairman of the |
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Regulation
Three - Composition
of Committees of the
1
Executive
1.1 The powers and responsibilities of the
Executive are set out in Section 8 7 of the Constitution.
1.2The Executive shall meet once every three weeks
during term time and additionally as needed.
1.31.2 The members of the Executive shall be:
1.3.11.2.1 President,
1.3.21.2.2 The Vice-Presidents,
1.3.31.2.3 Honorary Secretary,
1.3.41.2.4 Sports Officer,
1.3.51.2.5 CGCA Officer,
1.3.61.2.6 Welfare Officer,
1.2.7 Academic Affairs Officer (Undergraduate
Taught)
1.2.8 Academic Affairs
Officer (Research)Business School
1.2.9 Engineering
Postgraduate Representative
1.3.71.2.10The Chair of each Departmental Society
Committee.
1.3.81.2.11The Departmental Representatives
1.3.91.2.12One Ordinary Member elected from the Clubs
and Activities Committee
1.3.101.2.13The President of the Royal School
1.41.3 [m20] The
Guildsheet Editor shall have permanent observer status.
1.5The Academic Affairs Officer (Education
Representative), Academic Affairs Officer (Research Representative) and Welfare
Officer shall be ex-officio, voting members of the Executive.
1.61.4 Departmental Society Committee Chairs and
Departmental Representatives shall share a single vote for each Department.
1.7The Executive shall be convened by the President.[m21]
1.81.5 The Executive shall be chaired by the
Chairman, or in his absence, by the President or the President’s nominee.
2 Management Committee
2.1 The Management Committee shall be
responsible for the day-to-day operational management of the Union
and developing the Union ’s strategy, reporting
to the Executive.
2.2 The Management Committee shall meet once
every two weeks in term time and additionally as needed.
2.3 The members of the Management Committee
shall be:
2.3.1 President,
2.3.2 The Vice-Presidents,
2.3.3 Honorary Secretary,
2.3.4Academic Affairs Officer (Education
Representative),
2.3.51.1.1Two Ordinary Members elected from the members of
the Executive Committee,
2.4 [m22] The
Management Committee shall be convened and chaired by the President or the
President’s nominee.
3 Taught
Undergraduate Student Affairs Committee
3.1 The Taught
Undergraduate Student Affairs Committee shall be responsible through the
Academic Affairs Officer (Undergraduate Taught)
for overseeing the operation of the Taught Undergraduate
Student Academic Affairs Network and direct education and welfare
policy for taught Undergraduate students
of the Union .
3.2 The Taught Undergraduate
Student Affairs Committee shall report to the Executive.
3.3 The Taught Undergraduate
Student Affairs Committee shall meet once a monthevery four
weeks in term time and additionally as needed.
3.4 The members of the Student Affairs
Committee shall be:
3.4.1 President,
3.4.2The Vice-Presidents,
3.4.3Honorary Secretary
3.4.43.4.2 The Academic Affairs Officers (TaughtUndergraduate),
3.4.51.1.1Masters
Students’ Representative,
3.4.63.4.3 Welfare Officer,
3.4.73.4.4 The Departmental Undergraduate Taught
Student Year Representatives.
3.5 The UndergraduateTaught
Student Affairs Committee shall be convened and chaired by the Academic Affairs
Officer (Education
RepresentativeTaughtUndergraduate
) or the President in his/her absence.
1
Research Student Affairs Committee
1.1
The Research Student Affairs Committee shall be
responsible through the Academic Affairs Officer (Research) for
overseeing the operation of the Research Student Academic Affairs Network and
direct education and welfare policy for research students of the Union.
1.1
The Research Student Affairs Committee shall report
to the Executive.
1.1
The Research Student Affairs Committee shall meet
once a term and additionally as needed.
1.1
The members of the Research Student Affairs
Committee shall be:
1.1.1
President,
4.4.2The
Vice-Presidents,
4.4.3Honorary
Secretary
4.4.41.1.1The Academic
Affairs Officers (Research),
4.4.51.1.1Welfare Officer,
4.4.61.1.1The Departmental
Research Student Year Representatives.
3.6 The Research
Student Affairs Committee shall be convened and chaired by the Academic Affairs
Officer (Research Representative) or the President in his/her absence.
4 Clubs and Activities Societies Committee
4.1 The Clubs and Activities Committee shall be
responsible through the Vice-President (Finance &
Societies) for overseeing the operation of the Clubs and Societies
and central activities of the Union .
4.2 The Clubs and Activities Committee shall
exercise powers to direct policy and allocate contingency funds as delegated by
the Executive.
4.3 The Clubs and Activities Committee shall
report to the Executive.
4.4 The Clubs and Activities Committee shall
meet twice in each of the autumn and spring terms, once in the summer term, and
additionally as needed.
4.5 The members of the Clubs Committee shall
be:
4.5.1 President,
4.5.2 The Vice-Presidents,
4.5.3 Honorary Secretary
4.5.4 The Chair and Treasurer of each Club or
Society.
4.6 Chairs and Treasurers of Clubs and
Societies shall share a single vote for each Club or Society.
4.7 The Clubs and Activities Committee shall be
convened and chaired by the Vice-President (Finance & Societies) or, in his/her
absence, by another Vice-President (Activities)
or their nominee.
5 City &and
Guilds Events Committee
5.1 The City &and
Guilds Events Committee shall be responsible through the Vice-President
(Activities) for
overseeing traditional events and central activities of the Union .
5.2 The City &and
Guilds Events Committee shall exercise powers to direct policy and
allocate contingency funds as delegated by the Executive.
5.3 The City &and
Guilds Events Committee shall report to the Executive.
5.4 The City and Guilds Events
Committee shall meet every two weeks during term time and additionally as
needed.
5.5 The Members of the City &and
Guilds Events Committee shall be:
5.5.1 President
5.5.2 The Vice Presidents
5.5.3 Honorary Secretary
5.5.4 CGCA Officer
5.5.5 Sports Officer
5.5.6 Lord Mayor’s Show Co-ordinator
5.5.7 RAG Co-ordinator
5.5.8 Boanerges Driver
5.5.9 Derrick Rider
5.5.10Spanner Bearer
5.5.11Bolt Bearer
5.6 The City &and Guilds Events
Committee shall be convened and chaired by the Vice-President (Activities) or,
in his/her absence, by Vice-President (Finance &
Societies) or their nominee.
6 Departmental Society Committees
6.1 There shall be a Departmental Society for
each department or course as defined in Policy.
6.2 Each Departmental Society shall be
responsible for organising activities in furtherance of the academic, welfare
and social interests of the students of the department or course. The
committee shall report to the Executive.
6.3 Financial responsibility for the committee
shall be delegated to the Chair and Treasurer who shall abide by the financial
regulations for Clubs and Societies as
specified by ICU.
6.4 Membership
6.4.1 Each committee shall, as a minimum, consist
of the following officers:
a) Chair,
b) Treasurer,
c) The Departmental Representative as an ipso facto member,
d) The President as an ex-officio
member,
e) The Vice-Presidents as ex-officio
non-voting members.
6.4.2 Committees may co-opt additional members.
6.4.3 Committees may elect a member of staff,
approved by the Head of the Department, as Honorary President of the Society,
who shall be a non-voting member of the committee.
6.4.4 Committee may decide to make additional
posts available for election for the following year.
6.4.5 All Full Members may stand for election to
and vote for the committee members for their department and/or course.
6.4.6 The initial elections for committee members
shall be by secret ballot, held in conjunction with the elections for the
Officers of the Union , as governed by Election
Regulations.
6.4.7 Subsequent elections shall be held as
determined by the committee, with the Chair or his nominee as Returning
Officer, subject to the Election Regulations.
6.5 The Chair shall be responsible for
promoting Union activities within their department or course.
6.6 The Chair shall be responsible to the Union
President through the Vice-President (Finance & Societies) for the finances
of the committee and any health and safety issues of its activities.
7 Vintage Vehicle Mascots Committee
7.1 The Vintage Vehicle Mascots Committee shall
be responsible through the Vice-President (Activities) for
overseeing the operational activities related to the maintenance and use of the
Union ’s vintage vehicle mascots. The committee
shall report to the Clubs and Activities Committee.
7.2 Financial responsibility for the committee
shall be delegated to the Chair and Treasurer who shall abide by the financial
regulations for clubs and societies.
7.3 Membership
7.3.1 The committee shall, as a minimum, consist
of the following officers:
a) The Boanerges Driver as joint ipso facto Chair,
b) The Derrick Rider as joint ipso facto Chair,
c) The City & Guilds College ipso facto Treasurer,
d) The City & Guilds College Motor Club
Captain as an ipso facto member,
e) The President as an ex-officio
member,
f) The Vice-Presidents as ex-officio
non-voting members.
7.3.2 The Boanerges Driver and Derrick Rider
shall be elected from the membership of the City & Guilds College Motor
Club under the standing orders defined in the club’s constitution.
7.3.3 The committee may co-opt additional
members.
7.4
The
committee shall have permanent observers of College academic staff approved by
the Deans of the Faculty.[m23]
7.5 The Chair shall be responsible to the Union
President through the Vice-President (Finance & Societies) for the finances
of the committee and any health and safety issues of its activities.
8 Colours Committee
8.1 The terms of reference of the Colours
Committee are detailed in the Colours Regulations.
8.2 The members of the Colours Committee shall
be:
8.2.1 President,
8.2.2 The Vice-Presidents,
8.2.3 Seven Ordinary Members nominated by the
following committees from within their memberships:
a) Two members from the Executive,
b) Two members from the Undergraduate Taught
Student Affairs Committee,
a)
One member from
the Research Student Affairs Committee,
c) Two members from the Clubs and Activities Societies Committee.
d) One member from the City &and
Guilds Events Committee.
8.3 At least one member of the Committee must
be a postgraduate student
8.4 The Committee shall be convened and chaired
by the Vice-President (Activities).
9
All other Club and Society Committees
9.1 Each club and
society shall be responsible for the organising activities in furtherance of their
aims and objectives.
9.2 The committee
shall report to the clubs and Societies Committee.
9.3 Financial responsibility for each club and society
shall be delegated to the Chair and Treasurer who shall abide by the financial
regulations for Clubs and Societies.
9.4 Membership
9.4.1 Each committee shall, as a minimum, consist of the
following officers:
a) Chair,
b) Treasurer,
c) Secretary.
9.4.2 Committees may co-opt additional members.
9.4.3 Committees may elect a member of staff, approved by
the Head of the Department, as Honorary President of the Society, who shall be
a non-voting member of the committee.
9.4.4 Committee may decide to make additional posts
available for election for the following year.
9.4.5 Subsequent elections shall be held as determined by
the committee, with the Chair or his nominee as Returning Officer, subject to
the Election Regulations.
9.5 The Chair shall be responsible to the Union
President through the Vice-President (Finance & Societies) for the finances
of the committee and any health and safety issues of its activities.
9.6
10 Ratification
10.1 This Regulation was approved by the Union :
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Signature |
Date |
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Mark
Mearing-Smith President of the |
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|
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Ton van den Chairman of the |
|
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Regulation
Four – Meetings Standing Order
1
General
Provisions
1.1 This Regulation applies to General
Meeting, Union Committees, Clubs and Societies Committees.
1.2 This Regulation is subject to ICU
Meetings Standing Order.
2 Chairing
Meetings
2.1 All meetings shall be chaired by a
Full Member of ICU, who will be elected at the first meeting of the year, or as
specified in the relevant constitutional instrument.
2.2 The Chair of a committee does not
hold a default right to act on behalf of the committee.
2.3 Chair’s action may only be taken
under a standing or particular authorisation from the committee on a particular
matter, and must be reported back to and reviewed by the committee at the next
meeting.
3 Openness
and speaking rights
3.1 All open meetings of the Union shall be open to all members of the UnionICU. Only the Executive or Management
Committee may authorise meetings to be closed.
3.2 All those present at the meeting
may speak at the discretion of the Chair.
4 Voting
rights
4.1 Each member shall hold a maximum of
one vote, regardless of the number of positions they hold.
4.2 Persons jointly holding a position
shall hold one vote between them.
4.3 Any member of a committee may
nominate another Full Member of the Union (or
ICU, in the case of Clubs and Societies) to attend in their place, and take on
all rights extended to them, as a proxy.
4.4 No person may hold more than one
proxy vote.
5 Automatic
Dismissal
5.1 Any non-ex-officio member of a
committee, who misses two consecutive meetings, without sending apologies, may
be dismissed at the committee’s discretion.
5.2 Members of the Management Committee
may only be dismissed by the Executive.
5.3 Members of the Executive dismissed
under article 5.15.15.1 may appeal to General Meeting, whose decision shall
be Final.
5.4 All others dismissed under article
5.1 may appeal once to the Executive..
6 Quorum
6.1 Quorum must be meet
before any meeting is opened, quorum will
stand at 50% of the committee’s membership ex-officio
and vacant posts being ignored, unless otherwise specified.
6.2 A meeting shall be deemed quorate unless the
contrary is demonstrated. AAny member of the committee present
may challenge quorum., which shall stand at 50% of the committee’s
membership, unless otherwise specified. The Chair shall close the meeting, and all
business completed before the challenge shall stand.[m24]
1.1
Ex-Officio members do not count towards Quorum
7 Procedures
7.1 A simple majority may amend a
decision of the Chair.
7.2 The Chair or the meeting may
declare that a vote be held by secret ballot.
7.3 Motions shall be passed by simple
majority unless specified otherwise.
8 Standing
Order for General Meeting
8.1 General Meetings shall be conducted
according to the procedure laid out for ICU Council and General Meeting, as
detailed in ICU Regulations, with the following alterations:
8.1.1 The post ‘Council
Chair’ shall refer to the Union Chairman.
8.1.2 The post ‘President’
shall refer to the Union President.
8.1.3 The conduct of the
meeting shall not contradict this Regulation.
9 Ratification
9.1 This Regulation was approved by the
Union :
|
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Signature |
Date |
|
Mark
Mearing-Smith President
of the |
|
|
|
Ton van den Chairman
of the |
|
|
Regulation
Five – Disciplinary Procedure
1
Jurisdiction:
1.1 All Officers, members of Club or Society
Committee’s and otherAll elected representatives, shall be
subject to this procedure for failing in their duties and responsibilities.
1.2 All Clubs and Societies shall be subject to
this procedure for bringing the Union into
disrepute.
1.3 Clubs and Societies may draw up their own
procedures for discipline of their officers and members, as approved by the Clubs
and Activities Committee. Any disciplinary action made under such procedures
may be appealed to the Clubs and Activities Committee after any internal
appeals process has been exhausted.
1.4 All other unacceptable behaviour shall be
referred to ICU.
2 Minor matters: warnings
2.1 The authority and responsibility for
issuing disciplinary warnings rests with:
2.1.1 The Chairman, for the President and
Guildsheet Editor.
2.1.2 The President, or his nominee, for all
other persons/bodies described in Section 11.
2.2 A warning may will take
the
following forms: of a written
warning, which shall be copied to the Honorary Secretary.
2.2.1A verbal warning, which may consist of a discussion
of the problem.
2.2.22.2.1 A written warning, which shall be copied to the
Honorary Secretary.
2.3 The Management Committee, and any other
relevant committee, is to be informed of the warning.
2.4 The person/body being warned must be
informed of his rights of appeal, under Section 66, within the
written warning.
3 Serious matters: procedure for disciplinary
motions
3.1 Motions shall be proposed by a Full Member of ICU[m25] Union ,
and seconded by ten Full Members of ICUthe Union ,
with names, departments, years and signatures.
3.2 The motion must state clearly the grounds
of the complaint, including details of parts of the Constitution, Regulations
and Policies, which are alleged to have been breached.
3.3 The petition shall be handed to the President
or Chairman (whichever would be the appropriate authority in Section 2), at least five College days before the relevant
meeting.the chair of the committee considering the motion.
Except if the motion is being brought against the
Chairman, in which case it shall be handed to the President.
3.4 Motions shall be considered by a meeting of
the following committee:
3.4.1 General Meeting, for motions involving
Officers of the Union , where the petition
specifically requests that General Meeting consider the motion. Fifty Full
Members of
ICU must second such petitions.
3.4.2 The Clubs and Activities Societies Committee
for cases involving clubs, societies and activities under its jurisdiction.
3.4.3 The Undergraduate Student
Affairs Committees for cases involving their academic
and welfare representatives.
3.4.4 The Executive for all other motions.
3.5 Upon receipt of the motion, the President or
Chairmanreceiver shall inform the Management
Committee immediately and take all reasonable steps to inform the person/body
of the motion.
3.6 No person or body shall be subject to more
than one disciplinary motion in a single meeting.
3.7 The person or body may be represented by a
person of their choice, but not a lawyer acting in a legal capacity. Either
person may address the meeting and have full right to reply.
3.8 The motion shall be carried by a two-thirds
majority in a secret ballot.
3.9
Abstentions do not count
towards the two-thirds majority
3.93.10 Upon the motion being carried, the cChairman
of the meeting shall immediately inform the person or body of the
result, and of their right to appeal, under Section 6Six. If they are absent,
all reasonable steps shall be taken to inform them of the result.
3.103.11 For motions regarding Clubs and Societies,
and representatives on ICU, College or alumni committees, the relevant
authorities must be informed of the decision.
4 Motions of censure and no confidence
4.1 Motions of censure and no confidence apply
only to persons described in Article 1.11.1.
4.2 The meeting may amend a motion of no
confidence to a motion of censure. A motion of censure may not be amended to a
motion of no confidence.
4.3 If a motion of censure is passed, the
person will
must be reminded by the chair that
further action can only take the form of a motion of no confidence.
4.4 If a motion of no confidence is passed, the
person shall be dismissed immediately.
5 Motions of suspension, dissolution and
expulsion
5.1 Motions of suspension apply to persons or
clubs and societies. Motions of expulsion apply to persons and dissolution to
clubs and societies.
5.2 A motion of suspension shall have the time
to be suspended for upon it, which shall not exceed fifty-two weeks. The time may
be amended downwards by the Management Committee [m26] (for persons) or the Clubs and Activities Committee
(for clubs and societies).
5.3 The meeting may amend motions of expulsion
and dissolution to a suspension. Motions of suspension may not be amended to
expulsion or dissolution.
5.4 A person shall have his privileges of
membership withdrawn under this procedure, save that he may be able to petition
for, speak and vote at General Meeting, and that he shall not be unfairly
disadvantaged with regards to provision of services or otherwise.
5.5 A club or society shall have its finances
and activities suspended or be dissolved under this procedure.
5.6 A suspension can be revoked by a two-thirds
majority, at a future meeting of the disciplining committee.
5.7 A person may be re-admitted to Full
Membership by a two-thirds majority at a future meeting of the Executive.
1.1
A
Club or Society shall be reformed under the procedure for new Clubs and
Societies, detailed
under policy[m27] .
6 Appeal Procedure
6.1 Any person/body warned under Section 22 may appeal
to the Management Committee by lodging an appeal with the President within five
College Days. The Management Committee’s decision may be appealed to the
Executive whose decision is final. Such an appeal must be lodged with the
Chairman within five College days.
6.2 Disciplinary motions passed by the Management,
Undergraduate
Student Affairs or Clubs and Activities Societies Committees
may be appealed to the Executive by giving notice to the Chairman within five
College days.
6.3 Disciplinary motions passed, and appeals
rejected, by the Executive may be appealed by giving notice to the Chairman
within five College days. If the General Meeting is inquorate, then the appeal
shall fall. The decision of General Meeting shall be final.[m28]
6.4 Any person/body disciplined may seek
adjudication from the Deans of the Faculty of Engineering. The Deans do not
have the authority to overturn any disciplinary decision but shall determine if
Union procedures were followed correctly. If required, the disciplinary process
shall be repeated to ensure compliance with this regulation. The Deans’
decision shall be final. [m29]
6.5 There is no internal appeals procedure for
disciplinary motions passed or appeals rejected by General
Meeting. Appeals should be referred to Imperial College Union, after the Deans’
have confirmed the Union ’s compliance with
this regulation.
7 Ratification
7.1 This Regulation was approved by the Union :
|
|
Signature |
Date |
|
Mark
Mearing-Smith President of the |
|
|
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Ton van den Chairman of the |
|
|
Regulation
Six – Colours, Regalia and Insignia
1
General
Regalia:
1.1 Regalia may feature the Shield (“the
Shield”) or Arms (“the Arms”) of City
& Guilds College
1.2 Past and present Members may wear the Union
badge[m30] , pins, cufflinks,
scarf, ties,
or bow tie.
1.2.1 The Union badge, pins and
cufflinks feature the Shield in Guilds Red on a white background.[m31]
1.2.2 The Union scarf, tie and bow tie are Guilds
Red with a repeated double light thin silver stripe.
1.3 Past and present members of the Executive
may wear the Executive Tie. The Executive Tie comprises alternate wide Guilds
Red and light silver stripes.
1.4 The following persons may wear the Union
blazers and hats to Union events.
1.4.1 The President, Vice-Presidents and Honorary
Secretary.
1.4.2 The Bo’ Driver and any person co-driving
Bo’ whilst accompanying Bo’ on Union business.
1.4.3 Any other person, at the President’s
discretion. Such privilege shall be granted on a per-event basis.
1.5 The Union blazer is Guilds Red with a
repeated double light silver thin stripe and buttons featuring the Shield. The
Union hat is light silver with a Guilds Red hatband with light silver stripe.
2 Colours Regalia:
2.1 Persons awarded Colours of the Union , and the President’s
Award, and Distinguished Service Award (DSA)
have the right to wear the appropriate tie, or other insignia.
2.1.1 The Half Colours tie features the Arms with
the cross in Guilds Red, on a dark blue and white quarters, on a dark blue
background with a thin white stripe.
2.1.2 The Full Colours tie features the Arms with
the cross in Guilds Red on a dark blue background.
2.1.3 The President’s Award & DSA tie
features the Arms with the cross in white, on a dark blue background.
2.1.4 The Colours and President’s Award & DSA
badges feature the same Arms as on the respective tie.
2.2 Holders of the former Union General Award
are deemed to hold the President’s Award.
3 Insignia:
3.1 The design for the Shield is:
3.2 The design for the Arms is:
3.3 The crosses, motto and dagger Sword of
the Shield and Arms may be printed in Guilds Red.
3.4 The motto “Domine
Dirige Nos” may be changed for “City & Guilds College Union”
4 Ratification
4.1 This Regulation was approved by the Union :
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Signature |
Date |
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Mark
Mearing-Smith President of the |
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Ton van den Chairman of the |
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